Why You Ought to Cease Utilizing Spreadsheets to Observe Donors






Nonprofits want to trace a number of knowledge varieties to run profitable campaigns and fundraisers. From donor contact data to fund progress, data visibility is critical to proceed operations and drive success. After campaigns, analytics and experiences may also help you study out of your marketing campaign and create stronger ones sooner or later.

Your group wants the correct instruments to entry and observe all this important data. Nevertheless, many nonprofits use spreadsheets at essential levels of their donor administration course of, unaware of the disadvantages and weaknesses that accompany the system. Figuring out the correct instruments in your trade may also help your nonprofit enhance fundraising campaigns and attain present and potential donors.

5 Disadvantages of Utilizing Excel for Donor Administration

Utilizing a donation monitoring spreadsheet can gradual your progress and reduce visibility in your group. Excel is a broadly used device that many nonprofits depend on to trace contact data, donation historical past, and different important data. Nevertheless, Excel has a number of disadvantages. Listed here are 5 causes it is best to rethink Excel and spreadsheets at your nonprofit.

1. Lack of Centralization

Excel is nice for organizing data inside a single web page, however that’s all it could actually do. It helps organizations micromanage particular sorts of knowledge, however it could actually’t offer you a big-picture evaluation of your group and its progress. Once you open Excel, you don’t obtain useful infographics or updates on what has modified because you final up to date it or how you’re working towards your aim.

This lack of visibility makes it difficult to maintain bigger objectives and targets in thoughts when engaged on campaigns and occasions.

2. No Software program Integration

Excel and different spreadsheet options haven’t any connectivity with different programs. You possibly can’t join them with emails or automated companies to extend their performance. Utilizing Excel can decelerate operations as your workers and volunteers might want to enter all knowledge manually.

They might want to transfer data out of your spreadsheets to different applications to ship emails, write thanks notes, and replace marketing campaign progress and vice versa. Guide knowledge switch will take longer, pulling worker consideration from different important duties.

3. Troublesome to Observe Supporters

Historically, Excel spreadsheets home one sort of knowledge, and also you want a number of spreadsheets to color a fuller image. Due to this, it may be difficult to attach data and perceive your donors and what efforts it’s good to attain them. For instance, you would possibly retailer your donor contact data in a single spreadsheet and donation historical past in one other. Every sheet holds important data, however you won’t know easy methods to optimize them when separate.

4. Laborious to Discover Data

Moreover, having so many spreadsheets could make it tougher to find particular knowledge. Chances are you’ll want to tug data from a number of spreadsheets to compile a report on marketing campaign success or progress. Additional, every spreadsheet or division might need a special submitting system, inflicting you to look by a number of folders and equally titled sheets earlier than discovering what you want.

5. Typically Inaccurate

Human error is extra of a threat with Excel spreadsheets. When individuals need to enter knowledge manually, they could mistype letters or symbols, inflicting issues sooner or later when documenting donations or speaking with donors. You’ve much less belief when monitoring donations in Excel and would possibly want extra time to fact-check data with authentic sources.

4 Causes to Swap to a Donor Administration Platform

When spreadsheets show to be unreliable and inefficient nonprofit assets, it’s good to decide easy methods to observe donors and marketing campaign progress in your group. A donor administration platform is a buyer relationship administration (CRM) answer that helps you higher manage and use collected knowledge. With extra automated options and connectivity, you may drive effectivity and communication with this knowledge monitoring service.


donor management

1. Organized Donor Data

A donor administration platform will routinely compile and type your donor data in a single place — a donor profile. Whether or not it pulls knowledge from emails or donation platforms, you may cut back enter errors and increase effectivity with this automated function. As a result of it shops all the things at one location, you may get a extra well-rounded picture of your donors and their habits, serving to drive extra focused campaigns that improve donations.

As a result of you may retailer extra data on their profiles, you may create extra complete information. Along with contact data and donation historical past, a donor administration platform profile may also home:

  • Interplay historical past.
  • Outreach efforts.
  • Month-to-month exercise and retention charges.
  • Donation patterns.
  • Wealth insights and revenue.
  • Birthdays.
  • Job.
  • Marital standing.
  • Particular pursuits.
  • Social media profiles.

You possibly can higher perceive your donors, driving selections that cater to them and their particular person wants.

2. Automation and Integration

Past creating donor profiles, a donor administration platform presents a number of automated options and built-in companies. Its centralized database will compile important data, supplying you with extra visibility of your group. As you obtain donations, it’s going to observe how a lot you may have raised, replace your thermometer graphics, and add donor data to their profiles.

An excellent donor administration platform will combine with different options. You possibly can join it to your e mail to ship computerized updates, thanks notes, and bulletins. It’s going to enable you type your contacts into teams, creating extra customized communication strategies that higher meet your donors’ pursuits.

3. Simple Reporting

As an alternative of making experiences manually, the automated options will type knowledge and construct a complete set of data you need to use to grasp progress and increase selections. It can save you effort and time with computerized reporting. Forgo trying to find every bit of knowledge, because the platform will discover and compile all the things for you. Your group could make stronger selections and analyze campaigns with data you recognize is correct and related.

4. No Want for Tech Know-How

GiveSmart’s Donor Administration platform is straightforward and simple to make use of. Full with a number of automated options and features you may perform in a single click on while not having a complicated understanding of know-how to optimize this answer. The platform brings you all the mandatory knowledge, so that you don’t need to memorize sophisticated pathways or study advanced codecs.

Our program comes with the newest know-how to assist shield your donors’ personal knowledge, from their contact data to donor historical past and patterns. Automated updates in your dashboard guarantee you’re all the time up-to-date in your group’s standing and power.


request a demo

Ditch Your Donor Spreadsheet

Whereas spreadsheets depend on handbook data and a number of paperwork, a donor administration platform is an ideal improve to optimize effectivity and visibility at your nonprofit. Excel can usually adapt to many companies and organizations, however GiveSmart designed our donor administration platform particularly for nonprofit organizations, so that you construct stronger connections along with your donors and drive extra donations.

Enhance group, communication, and extra individualized campaigns with GiveSmart’s Donor Administration answerRequest a demo with GiveSmart right now and uncover how our options may also help you permit your spreadsheet days prior to now.

Share this


Begin The New Yr In Management Of Your Cash

Your cash can management you or you possibly can management it. Take cost of your cash through the January Uber Frugal Month Group...

Negotiate Like a Boss: A Fast Information To Decreasing Your Closing Prices

We don’t have to inform you that mortgages are a giant deal. Your hard-earned cash is at stake, and you've got a...

Favourite 5 – Issues We Use Each Day

Lisa’s Favourite 5I’m a busy spouse, mother, and gigi, so I’m all about discovering issues that save me time, save me cash or...

Recent articles

More like this


Please enter your comment!
Please enter your name here